build 2026-06-13bt
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Certifications — coming soon
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New Work Order
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Title
Description
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Priority
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Type
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Vendor PM
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Title
Performed by an outside vendor
Type
Reactive
Preventive
Pre-Op
Compliance
Operational
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Priority
Low
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Urgent
Status
Open
In Progress
On Hold
Completed
Needs Scheduling
Asset
Assignee
Vendor
— none —
Cost ($)
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Completed
Labor Time
h
m
Parts Used
Vendor-provided parts (don’t draw from our inventory)
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Description
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Kart Detail
Engine Hours
Last Oil (hrs)
Last Chain (hrs)
Status
✅ In Service
⏳ Pending Sign-Off
🔧 In Shop (WO Open)
🔴 Out of Service
❓ Unable to Locate
⚖️ Regulatory / Legal Hold
Shop WO #
Hold Reason
Speed / Gearing
Drive teeth (engine)
Driven teeth (axle)
Tire circ. (in)
Reduction factor
Max RPM
Notes
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History
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Speed Check
Gearing, tire, and RPM for this kart. Change any value to recalculate — nothing saves to the kart unless you tap Save.
Drive teeth (engine)
Driven teeth (axle)
Tire circ. (in)
Reduction factor
Engine RPM (max)
Target speed (mph)
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End of Shift Handoff
Shift
Opening
Mid-Day
Closing
Date
Your Name
Completed today
Still open / in progress
Management needs to know
Assets OOS at handoff
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Log Incident / Near Miss
Type
Guest Injury
Near Miss
Equipment Failure
Property Damage
Asset / Location
Date / Time
Reported By
Description
Immediate Action Taken
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Log Downtime
Asset / Ride
Reason
Mechanical
Electrical
Weather
Staffing
Scheduled Maintenance
Other
Start Date / Time
Hours Down
Lost Revenue ($)
Notes
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Log Downtime
Add Vendor
Company Name
Trade
Fire and Life Safety
HVAC
Electrical
Plumbing
Pest Control
Ride Inspection
Other
Contact
Phone
Email
Contract #
Annual Value ($)
Notes
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Save Vendor
Add Compliance Item
Title
Asset
Type
State Inspection
3rd Party
Fire Safety
Electrical
Other
Inspector
Cert #
Last Completed
Next Due
Cost ($)
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Add Part
Part Name *
Part Number
Vendor
Location / Area
Unit (stock/usage)
each
qt
gal
can
box
pair
ft
lb
Unit Cost ($)
Qty in Stock
Min Qty
Purchase pack — for bulk units like a drum (optional)
Purchased as
Units per purchase (in stock unit)
Purchase cost ($)
Used per job
Fits Engines
Fits (Asset Classes)
Description / Notes
Status
Auto — active if in stock or used in last 12 months
Active — always show
Inactive — hide from default list
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Request part
Receive
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Receive part
Quantity received
Date received
Unit cost (optional)
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Receive
Add Arcade Machine
Machine Name
Machine ID
Location
Avg Daily Revenue ($)
Notes
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Schedule Shift
Job Title
Mechanic
Date
Start Time
Duration
Link Work Order (optional)
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Supervisor Review
Incomplete WO rolled over
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Mark as Awaiting Parts and reschedule
Push to Date
Add Part to Order
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Push WO
Log Vendor Visit
Record a vendor visit
Vendor
Asset
Visit Date
Actual Cost ($)
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Engine Detail
Close
Schedule Engine Rebuild
Engine details
Rebuild Type
Top End (valves, head gasket)
Full Rebuild (crankshaft, bearings, all seals)
Preventive (seals, gaskets, carb)
Scheduled Date
Assigned To
Notes
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Schedule Rebuild
Log Engine Service
Service Type
Oil Change
Air Filter Replacement
Spark Plug Replacement
Carburetor Clean/Rebuild
Valve Adjustment
Full Service (all of above)
Other
Engine Hours at Service
Performed By
Notes
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Log Service
📷 Scan Equipment Tag
Take or upload a photo of the equipment label/tag. Claude will look up specs and pre-fill the asset form.
📷
Tap to take photo or upload
Take a photo or choose one from your camera roll
📷 Camera / 🖼 Library
🔍
Analyzing tag...
Reading manufacturer, model, and specs
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🔍 Scan Tag
+ Add to Assets
Asset
Name *
Category
🎠 Ride
🏢 HVAC / Facility
🚰 Plumbing System
⚡ Electrical System
💡 Lighting
🧯 Fire & Life Safety
🧱 Building Envelope
💨 Compressed Air – Shop/Facility
🚹 Men's Restroom
🚺 Women's Restroom
🍕 Kitchen / Concessions
🅿️ Parking Lot & Grounds
🏁 Track Surface & Barriers
📻 Radio / Comms
📱 Scanner
⚙️ Engine (adds to Fleet)
📡 Transponder
Status
Operational
Out of Service
Needs Attention
Maintenance Responsibility
In-house
Vendor
Check both when routine work is in-house but major service is a vendor (e.g. HVAC filters vs. repairs).
Primary Vendor
Alternate Vendors
This is a component of another asset
Manufacturer
Model
⚙️ Engine Details
Kart Type
Sodi GT5R (Euro)
Sodi SR5 (Euro)
Formula K F1000 (Road)
Formula K F3000 (Road DBL)
J&J F-8000 (Sprint)
Formula K F5000 (Kiddie)
Any / Spare Pool
Total Hours
Last Oil Change (hrs)
Engine Status
Spare Pool
Rebuilt / Ready
Pool (needs service)
Rebuild Queue
HVAC unit (A/C details)
❄ HVAC Details
Refrigerant
System Type
Select...
Packaged
Split
Air Handler Info
Compressors
Voltage
Capacity
Serial Number
Component of (parent asset)
Location
Purchase Cost ($)
Current Value ($)
Notes
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Parts Request
Search and add parts. Manager approval required for qty adjustments.
+ Add
Notes / Reason
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Submit Request
Request Qty Adjustment
Report actual counted quantity. Manager approval required.
Actual Count
Reason *
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Submit for Approval
Create Work Order
I Know the Issue
Symptom Checker
Scheduled PM
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Reports
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Message a teammate
Message
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Send
🔍 Symptom Checker
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🔄 Engine Swap Wizard
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Select Option
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X
Log Vendor Visit
Record a vendor visit
Vendor
Asset
Visit Date
Actual Cost ($)
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Edit Template
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